Executive Assistant

$47,000 - $93,000/Yr

Modro & Company Builders, Inc. - Huntington Beach, CA

Full-time - Mid Level

Huntington Beach, CA

About the position

The Executive Assistant at Modro & Company Builders, Inc. plays a crucial role in supporting the CEO and executive team by managing schedules, coordinating travel, and providing high-level administrative support. This position is ideal for a proactive and detail-oriented individual who thrives in a dynamic corporate environment and is passionate about contributing to high-level decision-making processes.

Responsibilities

• Manage President/CEO schedule and day-to-day activities
• Provide high-level administrative support to executives
• Manage executive calendars, including scheduling meetings and appointments
• Coordinate travel arrangements and prepare travel itineraries
• Assist in preparing reports, presentations, and correspondence
• Conduct research and compile data as needed
• Manage confidential information with discretion
• Keep communication lines open from the President/CEO's office to the office staff by passing on relevant information
• Prepare, edit, and file documents and email correspondence
• Identify and resolve any issues or conflicts that may impact the company or CEO
• Function as the point of contact between executives and internal staff on behalf of the CEO
• Provide quality customer service to the public as the first line of contact with customers
• Emulate the CEO's business characteristics and carry them out as a direct extension of the CEO

Requirements

• Proven experience as an Executive Assistant or similar role
• Proficiency in Microsoft Office Suite (Outlook Calendar, Word, Excel, PowerPoint)
• Excellent communication and interpersonal abilities
• Ability to multitask and prioritize tasks effectively
• Strong clerical and organizational skills
• Ability to plan and see the 'big picture'
• Competent in conflict and crisis management
• Leadership and human resources management skills
• Excellent time management skills
• Excellent client-facing and internal communication skills
• Strong writing skills and ability to communicate efficiently with a range of people
• Experience with Google Suite, Adobe Cloud, Social Media platforms, and other software/apps technology
• Solid technical background and proficiency with software, app-based technologies, and smartphones
• Experience in event planning is a plus
• Demonstrate solid organizational skills, including keen attention-to-detail

Nice-to-haves

• Experience with Buildertrend
• Spanish language proficiency

Benefits

• Profit sharing
• Health savings account
• Health insurance
• Dental insurance
• Paid time off
• On-the-job training
• Vision insurance
• Employee discount