Executive Assistant

$90,000 - $135,000/Yr

High Profile Staffing - Dallas, TX

Full-time - Entry Level

Dallas, TX

About the position

We are seeking a highly organized and detail-oriented Executive Assistant to join our client's team. This role involves providing comprehensive administrative support, with a focus on investor relations, event logistics, and office management. The ideal candidate will thrive in a fast-paced, team-oriented environment and have a strong ability to manage multiple tasks simultaneously. The Executive Assistant will play a crucial role in ensuring smooth operations within the office and will be responsible for a variety of tasks that support the executive team and enhance investor relations. In this position, you will be responsible for scheduling and coordinating investor calls, meetings, and follow-ups in a timely manner. You will also arrange detailed domestic and international travel plans, including meeting registrations, hotel reservations, and transportation, ensuring that teammates have appropriate travel itineraries and documentation. Additionally, you will maintain the Investor Relations calendar, ensuring all events and deadlines are tracked effectively. Your role will also include providing general administrative support, such as handling correspondence, managing files, and processing expenses. You will offer cross-functional administrative support for collaboration opportunities and activities, contributing to a work environment that fosters learning, respect, open communication, collaboration, and teamwork. If you are a dedicated professional with a passion for administrative excellence and investor relations, we encourage you to apply for this exciting opportunity.

Responsibilities

• Assist with scheduling investor calls, meetings, and follow-ups in a timely manner.
• Arrange detailed domestic and international travel plans, including meeting registrations, hotel reservations, and transportation.
• Support and assist with investor calls, meetings, and inbound requests.
• Maintain the Investor Relations calendar, ensuring all events and deadlines are tracked.
• Provide general administrative support, including handling correspondence, managing files, and processing expenses.
• Offer cross-functional administrative support for collaboration opportunities and activities.
• Support the company in maintaining a work environment that fosters learning, respect, open communication, collaboration, and teamwork.

Requirements

• Reliable with excellent follow-through on assigned tasks.
• Ability to perform detailed work independently and accurately with minimal direct supervision.
• Comfortable working in a fast-paced, team-oriented, and small office environment.
• Skilled in Salesforce CRM and able to track investor interactions effectively.
• Strong proficiency in Microsoft Office applications, including Outlook, Teams, Word, PowerPoint, Excel, and Adobe.