Executive Assistant

Harbourvest Partners - Boston, MA

Full-time - Entry Level

Boston, MA

Securities, Commodity Contracts, and Other Financial Investments and Related Activities

About the position

The Executive Assistant position at HarbourVest Partners is designed to support the Credit Program through a variety of administrative tasks. This role emphasizes collaboration within a diverse and innovative environment, where the assistant will play a crucial role in managing schedules, coordinating travel, and maintaining communication with clients and internal teams. The position is hybrid, requiring 2-3 days in the office each week, and seeks a detail-oriented individual who thrives in a fast-paced setting.

Responsibilities

• Prepare monthly expense reimbursement reports
• Coordinate travel arrangements
• Manage calendars including planning meetings and conference calls
• Log client updates and fund-related activity and communications in Salesforce
• Track new deals and GP engagement and meetings in the Deal Cloud platform
• Routine typing, scanning, photocopying, faxing materials, organizing and routing correspondence
• Perform other responsibilities as required

Requirements

• Ability to communicate efficiently with all levels of management both internally and externally
• Excellent organization and time management skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
• 5-8 years of administrative support experience in Financial Services capacity preferred