Executive Assistant

Beacon Hill Staffing Group - Boston, MA

Full-time - Entry Level

Boston, MA

Administrative and Support Services

About the position

The Executive Assistant will play a crucial role in supporting the Managing Directors and Vice Presidents of a growing private equity firm located in Boston, MA. This full-time position requires a dedicated individual who can provide a broad range of administrative, organizational, and functional support to ensure the smooth operation of the office. The ideal candidate will have a minimum of 3 years of experience in office administration, particularly in executive support roles within professional services or financial services environments. The role is primarily in-office, emphasizing the importance of direct interaction and collaboration with the executive team. Key responsibilities include extensive calendar management, which involves coordinating meetings, calls, events, and travel arrangements. The Executive Assistant will also be responsible for scheduling and coordinating board meetings, preparing and completing expense reports, and assisting with event coordination. The successful candidate must be detail-oriented, highly organized, and capable of taking initiative and following through on tasks independently. This position offers a discretionary bonus, reflecting the company's commitment to rewarding exceptional performance and contributions to the team. Joining this excellent company means becoming part of a team that values diversity and inclusion, as evidenced by their commitment to equal opportunity employment. The firm encourages individuals with disabilities and protected veterans to apply, fostering a workplace that embraces the strengths brought by diverse backgrounds and experiences.

Responsibilities

• Extensive calendar management including coordinating meetings, calls, events, and travel arrangements.
• Scheduling and coordinating for board meetings.
• Preparing and completing expense reports.
• Assisting with event coordination.
• Providing broad administrative and organizational support to the executive team.

Requirements

• 3+ years of experience in office administration or executive support.
• Experience in a professional service or financial services environment is preferred.
• Strong organizational skills and attention to detail.
• Ability to take initiative and follow through on tasks independently.

Benefits

• Discretionary bonus based on performance.