Executive Assistant

$62,400 - $72,800/Yr

Express Employment Professionals - Lakewood Township, NJ

Full-time - Mid Level

Lakewood Township, NJ

Administrative and Support Services

About the position

Our client, a vibrant B2B services firm, is seeking a highly organized and proactive Executive Assistant to support their executive team. The ideal candidate will possess exceptional administrative skills and a strong ability to manage multiple tasks efficiently, contributing to the overall productivity of the organization.

Responsibilities

• Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Handle incoming communications, including phone calls and emails, ensuring timely responses and appropriate follow-ups.
• Prepare and transcribe meeting minutes, reports, and presentations as needed.
• Maintain organized filing systems for documents and records, ensuring easy retrieval of information.
• Assist in data entry tasks and manage office supplies inventory to ensure smooth operations.
• Conduct proofreading of documents to ensure accuracy and professionalism in all communications.
• Utilize QuickBooks for basic financial tracking and reporting as required.
• Create Excel reports and PowerPoint presentations as needed.
• Collaborate with other departments to facilitate communication and project management.

Requirements

• Minimum 5 years of experience supporting C-Suite Executives
• Strong office management skills with proficiency in phone systems and clerical tasks.
• Excellent organizational abilities with a keen attention to detail.
• Proficient in data entry with the ability to manage large volumes of information accurately.
• Exceptional transcription skills for accurate documentation of meetings and discussions.
• Proven proofreading capabilities to ensure high-quality written materials.
• Solid administrative skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Hands-on knowledge of QuickBooks and Excel.

Benefits

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Professional development assistance