Children's Hospital of Philadelphia - Philadelphia, PA
posted 2 months ago
The Executive Assistant at the Children's Hospital of Philadelphia (CHOP) plays a crucial role in providing advanced administrative and secretarial support to senior leadership, including SVP, EVP, and Department Chair level roles. This position is integral to the smooth operation of the executive's office, requiring a proactive approach to managing communications, schedules, and projects. The Executive Assistant will coordinate internal and external communications, manage the executive's calendar, and prepare necessary documents and reports. This role demands a high level of discretion, especially when handling sensitive personnel or business information, and requires the ability to support large projects and initiatives that may have a significant impact on the organization both domestically and internationally. In this position, the Executive Assistant will be responsible for maintaining the schedules and calendars of the executives, which includes coordinating travel arrangements and managing multiple daily changes. The role also involves planning meetings, securing venues, and preparing materials for agendas. Additionally, the Executive Assistant will complete expense reports for travel and miscellaneous expenses, ensuring detailed records are maintained and interfacing with both internal accounting staff and external vendors. The Executive Assistant will also perform general administrative support duties, which include managing phone calls, mail, emails, and other correspondence. This role requires excellent communication skills and the ability to interact effectively with department faculty, directors, and hospital management. The Executive Assistant will assist in overall department management and may take on other duties as required to support the executives effectively.