City Of Titusville - Titusville, FL
posted 3 months ago
The Executive Assistant position under the supervision of the city manager and assistant city manager involves coordinating and overseeing a variety of technical and office administrative duties in support of the city manager, assistant city manager, city council, and the city manager's staff. This role is critical as it provides highly sensitive support to the city management and requires the exercise of independent judgment and technical knowledge of city and community activities. The position entails a wide range of complex administrative duties, which may include supervising clerical and other support staff, and performing additional tasks as assigned. The Executive Assistant will be responsible for managing daily operations in the city manager's office, representing the city to the public, businesses, council members, and other local, county, and state agencies. This includes coordinating all administrative activities and schedules to ensure smooth office operations, reviewing and summarizing reports and documents, and preparing city manager's reports to the council. The role also involves prioritizing and facilitating communication from various stakeholders, maintaining department files, and ensuring the confidentiality of personnel records. Additionally, the Executive Assistant will assist in preparing materials for speaking engagements and city meetings, coordinate quarterly Executive Leadership team meetings, and take minutes during these meetings. The position requires organizing workshops for strategic planning and budget discussions, coordinating off-site events, and managing travel arrangements for city management. The Executive Assistant will also be responsible for processing invoices, preparing budgets, and monitoring expenditures, making this role integral to the financial and operational success of the city manager's office.