Executive Assistant

$75,000 - $95,000/Yr

James B LYNN - Baltimore, MD

Full-time - Entry Level

Baltimore, MD

Miscellaneous Manufacturing

About the position

The Executive Assistant at B. Lynn Agency will play a crucial role in supporting the Chief Executive Officer and ensuring the smooth operation of the organization. This position involves both administrative and strategic responsibilities, focusing on enhancing productivity and achieving business objectives through effective communication and collaboration across departments.

Responsibilities

• Direct support of the Chief Executive Officer, including setting strategic priorities and evaluating progress.
• Strategically managing the CEO's time by coordinating with other departments and maintaining a calendar.
• Preparing for meetings by reviewing agendas and ensuring the CEO has necessary information.
• Organizing meetings, including scheduling and catering arrangements.
• Producing and distributing meeting minutes to participants.
• Monitoring information flow and acting as a gatekeeper for the CEO's involvement in projects.
• Collaborating with the CEO and other executives on special projects.
• Providing administrative assistance, including drafting communications and maintaining records.
• Welcoming visitors and directing them to the appropriate department.

Requirements

• Associate's degree or equivalent experience.
• At least 1 year of customer service experience.
• Proven experience as an office administrator or in a similar leadership position.
• Familiarity with office management in behavioral health-care billing and collection practices.
• 1-3 years of payroll processing experience.
• Experience working with Medicaid and private insurance.
• Working knowledge of medical billing systems and HRIS systems.
• Experience with Maryland Medicaid's Eligibility Systems.
• Knowledge of CPT and ICD-9/ICD-10 coding systems; coding certification preferred.
• Proficiency in Microsoft Word, Excel, and PowerPoint.

Nice-to-haves

• Experience with Paycom, BOX, and G-Suite.