Wilson Sonsini Goodrich & Rosati Professional Corporation - Palo Alto, CA
posted 4 months ago
Wilson Sonsini is seeking an experienced Executive Assistant to join our Corporate Group in the Palo Alto headquarters office. This role is pivotal in providing specialized and administrative support to our attorneys, ensuring that client services and satisfaction are achieved across all areas. The Executive Assistant will work under limited supervision and will assist up to seven lawyers, also serving as a backup for colleagues when necessary. The position requires a proactive approach to managing various administrative tasks, including email management, calendar updates, and client matter file organization. The Executive Assistant will be responsible for proofreading and editing letters and complex legal documents, drafting transmittal letters, and ensuring all outgoing materials meet firm standards. Familiarity with current applications such as Litera Transact, DocuSign, and Contract Express is essential, as the role involves utilizing these tools effectively. The Executive Assistant will also handle client onboarding processes, including drafting engagement letters and managing anti-money laundering compliance. In addition to administrative support, the Executive Assistant will coordinate meetings, arrange travel, and manage billing processes, including editing time entries and preparing invoices. The role also involves assisting with business development materials and special projects as assigned. The ideal candidate will have a strong attention to detail, excellent communication skills, and the ability to work under pressure while maintaining flexibility in work assignments. This position offers a competitive salary and benefits package, along with opportunities for professional growth within a dynamic legal environment.