Utah State University - Logan, UT
posted 2 months ago
The Executive Assistant (Administrative Assistant SR) at Utah State University provides essential administrative support to the Vice President and Director of Athletics. This role encompasses a variety of administrative tasks that are crucial for the smooth operation of the athletics department. The Executive Assistant is responsible for managing correspondence, calendars, and scheduling, as well as coordinating projects and serving as a liaison between various stakeholders, including coaches, departmental staff, university leadership, professors, conference staff, and external contacts. Given the fast-paced nature of the department, the position requires a high degree of confidentiality, independent judgment, and strong problem-solving skills. In this role, the Executive Assistant will perform general office responsibilities such as answering phones, directing calls, data entry, and financial budgeting. They will screen inquiries and prioritize schedules, exercising discretion in managing time and evaluating needs. The Executive Assistant will also coordinate work with other staff members, playing a key role in facilitating collaboration both within and outside the department. Additionally, they will provide administrative support by scheduling appointments, coordinating meetings and conferences, and monitoring projects and programs managed by the athletics department. The Executive Assistant will keep the Director informed of time-sensitive and priority issues, ensuring appropriate follow-up on various matters. They will act as a liaison with other departments and constituencies regarding departmental activities and operations, compose standard documents and reports, prepare agendas, coordinate meetings, and transcribe meeting minutes. Furthermore, the Executive Assistant will plan and execute events such as banquets, receptions, and retreats, and coordinate travel arrangements as needed. Other miscellaneous duties may be assigned as required.