Executive Assistant

Robert Half - Addison, TX

Full-time - Entry Level

Addison, TX

Administrative and Support Services

About the position

The Executive Assistant role at Robert Half in Addison, Texas, is focused on providing comprehensive administrative support to the Chairman. This position involves managing communications, organizing schedules, and facilitating various tasks to enhance the Chairman's efficiency in both business and personal matters. The role is a contract-to-hire opportunity, emphasizing confidentiality and the ability to interact with various stakeholders within the organization.

Responsibilities

• Professionally answer, screen, and direct phone calls for the Chairman.
• Monitor, read, and respond to emails in a timely and appropriate manner.
• Prepare and manage confidential correspondence and documents.
• Gather and prepare information for meetings, record meeting minutes, obtain responses and maintain records.
• Assist in drafting, proofing, printing, and distributing the quarterly company newsletter and monthly blog.
• Make complex global travel arrangements and accommodations, preparing detailed travel plans, itineraries, and agendas.
• Arrange and coordinate special events as required.
• Maintain an organized filing system of both paper and electronic documentation.
• Manage an active calendar for both personal and professional obligations, keeping the Chairman informed of upcoming commitments and responsibilities.
• Oversee multiple priorities for the Chairman across business, personal ranch, and residence.
• Submit weekly status reports to the Chairman regarding ranch activities.
• Complete critical and miscellaneous tasks regarding business and personal matters, facilitating the Chairman's ability to effectively lead the company.
• Carry out any other duties reasonably required by the Chairman.

Requirements

• Proven experience in a similar role such as Executive Assistant or similar.
• Proficiency with 'ADP - Financial Services', 'Cisco Webex Meetings', 'Concur', 'CRM', 'Kronos Timekeeping System', 'About Time'.
• Strong skills in calendar management.
• Excellent communication skills, both verbal and written.
• Experience in organizing conference calls and coordinating meetings.
• Ability to manage correspondence, including email communications effectively.
• Skill in composing professional correspondence and letters.
• Experience in distributing meeting minutes.
• Must possess a high level of confidentiality and discretion.
• Ability to work independently and prioritize tasks in a fast-paced environment.
• Strong organizational skills with a keen attention to detail.
• Ability to problem-solve and make decisions.
• Excellent interpersonal skills, with the ability to interact with all levels of the organization.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan