Executive Assistant

BD - Columbus, NE

Full-time - Entry Level

Columbus, NE

Miscellaneous Manufacturing

About the position

We are the makers of possible. BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it's no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities. We believe that the human element, across our global teams, is what allows us to continually evolve. Join us and discover an environment in which you'll be supported to learn, grow and be your best self. Be a maker of possible with us. This position's primary responsibility is to provide administrative support to the Plant Manager. Additional support is also provided to other managers and associates, if requested. This position oversees the completion of small project work and delegation of administrative tasks to other administrative assistants that support various functions. Interacts with BD sites worldwide with an emphasis on an administrative awareness for alignment and harmonization. Ensures compliance with BD quality systems, policies, procedures and best practices, and all local, state, federal and BD safety regulations, policies and procedures. Regular, punctual attendance is an essential job function. Ability to read and write and converse in English. Willing and able to uphold BD Values.

Responsibilities

• Performs a wide variety of administrative tasks to support the Plant Manager.
• Organization of visits and meetings for worldwide groups and/or BD dignitaries, including but not limited to travel, agendas, presentation preparation, minute taking, and logistic planning.
• Organizes, prioritizes and delegates various tasks and responsibilities to other administrative assistants to provide support and help for all other function areas.
• Works with Executive Assistants from other BD plants to coordinate events and processes and to facilitate an effective interaction between each.
• Supports training initiatives as requested (new hire orientation, etc.)
• Leads, facilitates, or works as a team member to improve processes and work flow related to administrative responsibilities.
• Acts as a liaison between BD and the BD Retiree/Alumni organization.
• Works with outside organizations (Chamber of Commerce, non-profit groups, etc.) as needed to support donation process and promoting BD's purpose.
• Proficient in prioritizing, multi-tasking, and accomplishing work on-time and accurately with many interruptions.
• Assists in planning and supporting activities for associates.
• Must maintain strict confidentiality due to the nature of some information being processed.
• Coordinate and publish the plant newsletter.
• Manage BDtv updates.
• Other duties as required to support the needs of the business.

Requirements

• Associates Degree in Business, Administrative, Industrial management or related field is required.
• Minimum of 2 years administrative experience is required.
• Previous experience in manufacturing and Pharm Systems is preferred.
• Proficient in operating office equipment and comfortable learning new technologies.
• Basic skill in Microsoft Excel, Advanced or Specialized skills in Microsoft Word and PowerPoint.
• Ability to communicate effectively with all levels of the organization, including written and verbal skills, feedback skills, and influence without authority/negotiation.
• Demonstrated reliability and leadership skills.

Nice-to-haves

• 2nd language (Spanish) and international environment experience is preferred.
• Professional, courteous, and service-oriented demeanor.
• Ability to work well with others and with little or no direction.
• Initiative and follow through with tasks.
• Accuracy and attention to detail.
• Strong organizational skills and task management.

Benefits

• Competitive pay
• Access a portion of your pay before payday with DailyPay
• Healthcare coverage with no paycheck contributions for eligible associates under a certain salary threshold enrolled in the HSA Basic Medical Plan option
• Preventive care covered at 100%
• Dental and vision insurance at group rates
• Paid parental leave up to 6 weeks
• Adoption assistance plan
• 401(k) plan with 75 cents on the dollar matched by BD up to 6% of compensation
• Company paid basic life and AD&D insurance
• Tuition reimbursement
• Discounted home, auto and pet insurance
• Paid holidays and vacation (pro-rated the first year based on actual start date)