Executive Assistant

California State University - Sacramento, CA

Full-time - Entry Level

Sacramento, CA

1,001-5,000 employees

Educational Services

About the position

The Executive Assistant position at California State University, Sacramento provides professional executive assistance to the Provost and Vice President for Academic Affairs. This role is crucial in managing administrative and analytical support within a complex academic environment, characterized by high-level interactions with various stakeholders and the handling of sensitive information. The incumbent is expected to exercise independent judgment, discretion, and diplomacy while representing the Provost's office and the university in a professional manner.

Responsibilities

• Provide administrative and analytical support to the Provost and Vice President for Academic Affairs.
• Manage scheduling and calendar for the Provost, including appointment and meeting scheduling.
• Prepare reports and presentations as needed.
• Take accurate minutes and notes during meetings.
• Handle confidential information with discretion and maintain confidentiality.
• Represent the Provost's office in communications and interactions with faculty, staff, and external partners.
• Resolve unexpected or unprecedented situations independently in the absence of the Provost.
• Analyze procedural problems and develop, recommend, and evaluate solutions.

Requirements

• Bachelor's degree or equivalent training and administrative work experience in public administration principles and practices.
• Advanced proficiency in office software (e.g., Microsoft Office Suite, Adobe, Zoom).
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Ability to maintain confidentiality and exercise discretion.
• Capacity to work under pressure and meet deadlines.
• Strong interpersonal skills to interact with diverse groups.
• Ability to multitask effectively and prioritize work.

Nice-to-haves

• Understanding of higher education administration and organizational structure.
• Familiarity with academic policies and procedures.
• Awareness of current trends and issues in higher education.
• Extensive experience working in an educational and/or university environment.

Benefits

• Health insurance coverage
• Dental insurance coverage
• Vision insurance coverage
• Retirement savings plan (401k)
• Paid holidays
• Paid time off (PTO)
• Professional development opportunities
• Flexible scheduling options