Executive Assistant

Bellefeiul, Szur & Associates • Lansing, MI

325d

About The Position

As an Executive Assistant at BS&A, you will be providing high-level administrative support to our executive team. This key role is responsible for streamlining communication and fostering cohesiveness and productivity between the executive office and internal/external stakeholders.

Requirements

• Bachelor's degree in a Business-related field or equivalent work experience.
• 5 plus years experience as an Executive Assistant.
• Strong Organizational and time management skills with meticulous attention to detail.
• Proven experience in planning, executing, and overseeing projects.
• Excellent written and verbal communication skills with the ability to interact professionally with internal and external stakeholders.
• Proficient in Microsoft Office Suite and other relevant office software.
• Experienced with calendar management tools and video conferencing platforms.
• Demonstrated ability to handle sensitive and confidential information with discretion.
• Ability to adapt to changing priorities and work well with collaboration.

Responsibilities

• Manage and coordinate the executive team's calendars, including scheduling meetings, appointments, and travel arrangements.
• Serve as the primary point of contact for internal and external communications on the executive's behalf.
• Draft and prepare emails, memos, reports, and other documents as needed.
• Plan, organize, and coordinate meetings, conferences, and special events.
• Prepare meeting agendas, attend meetings, and take accurate minutes.
• Maintain organized and up-to-date files, records, and documentation for the executive office.
• Ensure confidentiality and security of sensitive information.
• Prioritize and manage multiple tasks simultaneously, ensuring that deadlines are met and priorities are addressed.
• Conduct research and analysis as needed for the executives.
• Act as a point of contact during crisis situations, facilitating communication and implementing necessary protocols.
• Ability to travel if needed.
• Other duties as assigned.

Benefits

• Competitive pay
• Health Insurance - BCBS of Michigan - Employer-paid premium
• Health Savings Plan - Employer contributes 75%
• Dental Insurance - Employer-paid premium
• Vision Insurance - Employer-paid premium
• Retirement - 401(k) - Employer-paid 3%
• Retirement - 401(k) - Discretionary Employer match of 50% of team member contribution
• Paid Parental Leave
• Disability Insurance - Employer-paid premium
• Life Insurance - Employer-paid premium
• Generous PTO and Holiday Time
• Company-sponsored events

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: Bachelor's degree