Executive Assistant

$70,000 - $90,000/Yr

Ever Well Corporation - Pismo Beach, CA

Full-time - Entry Level

Pismo Beach, CA

About the position

Ever Well is seeking a highly organized and proactive Executive Assistant to support an executive. This role is crucial in ensuring the smooth operation of the executive team and involves a variety of administrative tasks that require both independence and collaboration. The ideal candidate will possess exceptional multitasking abilities, strong communication skills, and a keen attention to detail.

Responsibilities

• Assist in project coordination by tracking deadlines, deliverables, and progress on various initiatives.
• Transcribe meeting notes and prepare reports as needed to ensure clear communication within the team.
• Provide comprehensive administrative support to executives, including managing schedules, coordinating meetings, and handling correspondence.
• Maintain an organized filing system for documents, both physical and digital, ensuring easy access to important information.
• Perform data entry tasks accurately and efficiently to keep records up-to-date.
• Utilize Microsoft Office for document creation, spreadsheets, presentations, and calendar management.
• Support personal assistant duties as required, including travel arrangements and personal scheduling for executives.
• Manage office supplies inventory and coordinate with vendors for necessary orders.
• Ensure compliance with company policies regarding document management using tools such as DocuSign for electronic signatures.

Requirements

• Strong project coordination skills with the ability to manage multiple tasks simultaneously.
• Proficient computer literacy with a solid understanding of Google Suite applications (Docs, Sheets, Slides).
• Excellent organizational skills with a focus on detail-oriented work processes.
• Experience in data entry and maintaining accurate records is essential.
• Previous experience in an office or clerical role is preferred but not mandatory.
• Familiarity with transcribing notes and preparing documents for distribution is a plus.
• Knowledge of electronic signature platforms like DocuSign is advantageous but not required.

Nice-to-haves

• Previous experience in an office or clerical role is preferred but not mandatory.
• Familiarity with transcribing notes and preparing documents for distribution is a plus.
• Knowledge of electronic signature platforms like DocuSign is advantageous but not required.

Benefits

• 401(k) matching
• Life insurance
• Vision insurance