Executive Assistant

South Shore Mental Health - Braintree, MA

Full-time - Mid Level

Braintree, MA

Nursing and Residential Care Facilities

About the position

The Executive Assistant at Aspire Health Alliance plays a crucial role in supporting the CEO and executive team by managing high-level administrative functions. This position is integral to the organization's mission of transforming behavioral health care and requires a commitment to the values of inclusion, trust, and health for all. The Executive Assistant will handle a variety of tasks including calendar management, meeting coordination, preparation of materials for events, and communication management, all while maintaining confidentiality and exercising independent judgment.

Responsibilities

• Manage calendars for the CEO and executive team.
• Coordinate meetings and conferences.
• Assist in the preparation of materials for various events.
• Ensure the quality of materials prepared for events.
• Handle telephone coverage for the CEO.
• Respond to routine and select non-routine correspondence.
• Establish effective relationships with staff and assistants within stakeholder offices.
• Plan, prioritize, and organize a diverse range of projects.
• Make recommendations for changes in practices and procedures.

Requirements

• Minimum of 3 years' experience supporting high-level executives.
• Outstanding customer service and communication skills.
• Critical thinking and analytical skills.
• Advanced proficiency in Office Software.
• Expertise in calendar and email management.
• Proficiency in project management tools.
• Experience with CRM and database management.
• Ability to use video conferencing and virtual collaboration tools effectively.
• Strong skills in digital file management and information management.
• Demonstrated ability to work collaboratively and develop strong relationships with colleagues and external partners.
• Bachelor's degree preferred.

Nice-to-haves

• Knowledge of the Health Care industry is a plus.