Executive Assistant

Ashford.Com - Dallas, TX

Full-time - Mid Level

Dallas, TX

Administrative and Support Services

About the position

Ashford Hospitality Advisors is seeking an Executive Assistant to provide comprehensive administrative support to C-Suite executives within the hospitality industry. The role involves performing complex administrative duties that require a high level of confidentiality and discretion. The Executive Assistant will manage heavy executive calendar schedules, coordinate business meetings, and handle daily timekeeping tasks. This position also includes making travel arrangements, which encompasses booking flights, hotels, and car reservations, ensuring that all logistics are handled efficiently and effectively. In addition to calendar management and travel coordination, the Executive Assistant will be responsible for creating and modifying various documents, including Word documents, Excel spreadsheets, and PowerPoint presentations. The role requires filing and retrieving corporate records, drafting and editing outgoing emails and memos, and performing general office duties such as ordering supplies and managing records. The Executive Assistant may also be tasked with tracking expenses and preparing expense reports, as well as assisting with personal tasks for the executives when necessary. The position may require occasional travel to various events and meetings throughout the year. The ideal candidate will possess a strong work ethic, an extremely positive attitude, and the ability to exemplify qualities such as capability, trustworthiness, and a fantastic attitude. This role is critical in ensuring that the executives can focus on strategic initiatives while the Executive Assistant manages the day-to-day administrative functions.

Responsibilities

• Performs complex administrative duties with exposure to highly confidential matters and information.
• Manages heavy executive calendar, coordinates business meetings, and handles daily timekeeping.
• Makes travel arrangements including booking flights, hotels, and car reservations.
• Creates and modifies Word documents, Excel spreadsheets, and PowerPoint presentations.
• Files and retrieves corporate records, documents, and reports.
• Drafts and edits outgoing emails and memos.
• Performs office duties including ordering supplies and managing records.
• Tracks expenses and prepares expense reports.
• May assist with personal tasks as needed.
• Travels at least a few times in a given year.

Requirements

• 5+ years of administrative experience, including experience supporting C-Suite Executives.
• Ability to work independently and prioritize tasks effectively.
• Strong multi-tasking skills and ability to ask for clarification when needed.
• Must meet deadlines in a fast-paced environment.
• Ability to organize daily workload based on priorities.
• Strong work ethic and positive attitude.
• Exemplifies qualities of capability, fantastic attitude, and trustworthiness.
• Professional oral and written communication skills.
• Experience exercising discretion and confidentiality with sensitive information.
• Proficiency with MS Word, Excel, and PowerPoint.
• Excellent organizational and time management skills.
• Ability to take initiative and handle multiple projects simultaneously.
• Accuracy, attention to detail, and ability to proof own work.
• Willingness to travel to various events and meetings as needed.