Executive Assistant

$120,000 - $145,000/Yr

Easol - Los Angeles, CA

Full-time - Executive

Los Angeles, CA

101-250 employees

Professional, Scientific, and Technical Services

About the position

As the Executive Assistant for the CEO at Easol, you will play a crucial role in ensuring the smooth operation of the Leadership team and the entire organization. This position involves providing high-level administrative support to the CEO and ad-hoc support for the CBO, managing calendars, prioritizing needs, and ensuring efficient day-to-day operations. The ideal candidate is highly organized, proactive, and capable of managing diverse responsibilities in a fast-paced environment, including new process implementation and project management.

Responsibilities

• Provide comprehensive support to the CEO, ensuring efficient diary management across multiple timezones, inbox management, travel arrangements, and communication.
• Assist with the preparation of reports, presentations, and other documentation as needed.
• Manage any personal tasks and errands for the CEO and CBO that need attention, maintaining discretion and confidentiality.
• Handle personal correspondence, appointments, and travel arrangements as required.
• Assist in the planning and execution of any special projects.
• Draft pitches and source information for relevant sections.
• Design and implement operational processes to optimize efficiency alongside the CEO.
• Track progress on various projects, ensuring deadlines are met.
• Coordinate cross-functional teams to ensure project alignment with the CEO and Leadership Team's vision.
• Plan and execute company events in collaboration with the Social Pod.
• Organize and coordinate CEO offsite meetings, ensuring all logistics are handled, including venue selection, catering, and travel arrangements.
• Manage budgets for events and offsites, ensuring cost-effectiveness while delivering high-quality experiences.
• Support ad-hoc projects and tasks as required by the CEO & Leadership team.
• Set up the LA office and manage the full project lifecycle, including budget management.

Requirements

• Proven track record of success in supporting C-level executives, preferably in a SaaS environment.
• Previous experience in project management and process implementation is highly preferred.
• Deep understanding of managing complex schedules, projects, and tasks with minimal supervision.
• Strategic thinking, analytical, and problem-solving skills.
• Extremely organized with excellent communication and time management skills with an ability to prioritize and multitask effectively.
• High level of proficiency with G-Suite and other relevant software.
• Discretion and confidentiality in handling sensitive matters.
• Ability to build strong relationships and work collaboratively with all levels of staff and external partners.
• Experience working in a startup or high-growth company is preferred.

Benefits

• Company-funded "deep week" for personal project focus without distraction.
• Monthly contribution towards gym membership and mobile phone contract.
• Annual personal development budget.
• Support to choose your own equipment.
• 33 days of holidays, inclusive of public holidays.