American Express - Sunrise, FL
posted 2 months ago
The Executive Assistant position at American Express is designed to provide comprehensive administrative support to the Vice President of the US SME Tele Sales - Sunrise team. This role is situated in a dynamic and fast-paced environment, necessitating seamless collaboration with a diverse range of business partners. The ideal candidate will be seasoned and experienced in managing a variety of administrative responsibilities, which include building strong relationships and navigating large organizations effectively. Success in this position hinges on the ability to handle multiple priorities while maintaining discretion and confidentiality regarding sensitive information. Daily responsibilities encompass scheduling meetings with senior executives and strategic partners, both internally and externally, as well as preparing, reviewing, and processing expense reports in accordance with the company's travel and expense policy. The Executive Assistant will also assist with timekeeping and payroll duties, manage organization charts, and support the scheduling and coordination of hiring, recruiting, and team events. Additionally, the role involves arranging domestic and international travel, onboarding new hires, updating distribution lists, managing ticketing requests, and coordinating team real estate. The position also requires support for special projects, which may vary in scope and complexity. The Executive Assistant must be highly organized, solution-oriented, and capable of managing multiple tasks concurrently. Proficiency in technology and tools related to virtual meetings, travel and expense management, and purchasing capabilities is essential. A mature and professional attitude, along with the ability to remain calm under pressure and manage change effectively, are critical traits for success in this role.