Executive Assistant

$52,000 - $62,400/Yr

G Christianson Construction - Corvallis, OR

Full-time - Entry Level

Corvallis, OR

Construction of Buildings

About the position

We are looking for a highly organized and proactive Executive Administrative Assistant to support our executive team. This role focuses on providing comprehensive administrative support, managing schedules, coordinating meetings, and facilitating communication with clients. The ideal candidate will possess exceptional communication skills, attention to detail, and the ability to prioritize tasks effectively, ensuring that executives can focus on high-level decision-making and project management.

Responsibilities

• Manage calendars and schedules for the executive team.
• Attend meetings and generate actionable items from discussions.
• Handle billing and invoice management, ensuring accuracy and timely processing.
• Provide support for project management software and assist in its effective use.
• Initiate communication with signed clients and schedule initiation meetings.
• Assemble pre-construction documentation and manage project pre-planning activities.
• Schedule and attend project handoff meetings from sales/design to construction teams.
• Conduct weekly client check-ins and take notes during meetings to create to-do lists.
• Monitor discrepancies in invoices and communicate issues with subcontractors and suppliers.
• Make follow-up calls to clients after project completion and schedule one-year follow-ups.

Requirements

• 5 years of experience in Office Administration.
• 2 years of experience with Microsoft Office.
• Proficiency in project management software and office software.
• Strong understanding of the construction industry.

Nice-to-haves

• Experience with project management software support.
• Exceptional communication skills and attention to detail.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance