Executive Assistant

Full-time

Dallas, TX

About the position

At Galaxy we are building products and services to help the world invest in economic progress. We believe crypto and blockchain innovations will permeate and improve all aspects of our global economy. Our vision is a society where value and ownership flow as freely as information. Galaxy is a digital asset and blockchain leader helping institutions, startups, and individuals access and navigate the crypto economy. As one of the most well-capitalized and trusted companies in the industry, we provide platform solutions custom-made for a digitally native ecosystem across three complementary operating businesses: Global Markets, Asset Management, and Digital Infrastructure Solutions. Our offerings include, amongst others, trading, lending, strategic advisory services, institutional-grade investment solutions across passive, active and venture strategies, proprietary bitcoin mining and hosting services, network validator services, and the development of enterprise custodial technology. Galaxy’s CEO and Founder Michael Novogratz leads a team of crypto enthusiasts, and institutional veterans focused on the future of finance and Web3. The Company is headquartered in New York City, with global offices across North America, Europe and Asia.

Responsibilities

• Answer phones in a professional and polite manner.
• Maintain relationship with the building’s personnel for appropriate access to the suite.
• Greet and route guests, clients and vendors to the appropriate location or staff member.
• Inventory, order, receive and maintain office inventory supply needs.
• Coordinate, arrange or perform activities associated with mail distribution, schedule of routine maintenance and mail pickup and call for security as needed.
• Research, compile, and prepare reports, correspondence, or other information required by management.
• Coordinate events and office activities including ordering of food.
• Manage the public spaces calendars.
• Manage the office suite including light cleaning to maintain shared, public spaces in order for effective and efficient running of the office.
• Coordinate, as requested, travel and meetings for Executives in Dallas office.
• Ensure while Executive is traveling that any modifications are made for delays and cancellations.
• Assist with light word processing, email management, and power point creation as requested by Executive.
• Handle inbound inquiries for Executive to determine viability of scheduling.
• Act as an ambassador of the brand and Executive/Office you represent in all correspondences inside and outside of work.
• Handle personal and business credit card as required for transactions related to the business needs of the regional office team and Executive leads.

Requirements

• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent communication and interpersonal skills to collaborate with diverse stakeholders.
• Must be able to pass pre-employment drug and alcohol screening.
• Detail-oriented with strong clerical skills, including proficiency in Microsoft Office Suite, Zoom, Slack and Jira along with standard office equipment.
• A proactive approach to problem-solving with strong decision-making capabilities.
• Prior 2-3 years office management with 1 year prior experience supporting a senior level executive.