Ohio University - Athens, OH
posted about 2 months ago
The Executive Assistant at Ohio University plays a crucial role in supporting the administrative functions of various academic and administrative units. This position involves a wide range of responsibilities, including answering phones, greeting and assisting visitors, preparing documents and reports, compiling records, scheduling meetings, and maintaining information. The Executive Assistant will also coordinate calendars, analyze data, including budgetary expenditures, and provide high-level administrative assistance to executives. This role is essential in ensuring the smooth operation of the office and facilitating communication between the college and university-wide constituents. In this position, the Executive Assistant typically supervises or oversees the work of student employees and other Technical & Administrative Support staff. Reporting to the dean or vice president level, the Executive Assistant represents the executive and department to the public, employees, and students. This includes establishing priorities for inquiries, resolving issues, and delegating tasks appropriately to ensure proper handling. The role also involves overseeing planning unit administrative processes and coordinating both internal and external communications. The Executive Assistant will manage a multifaceted calendar of appointments, determining appropriate meeting lengths, locations, and participants. Additionally, the role includes coordinating or completing special projects, representing the executive in meetings and committees, and acting in the absence of the administrator to perform high-level administrative duties. The Executive Assistant will research and analyze complex problems, providing recommendations for resolution, and will develop and monitor protocols for handling and maintaining confidential materials. Furthermore, the position requires preparing and monitoring budget and other financial documents for a planning unit, maintaining accountability for budget expenditures. Specifically, this role involves direction, coordination, implementation, and completion of special projects assigned by the executive team, including facilitating communication, creating presentations, and preparing materials. The Executive Assistant will manage commitments and priorities of the executive team, ensuring effective calendaring and space management. This position is also responsible for planning and executing college-wide events, managing office coverage, and overseeing the hiring, training, and scheduling of student receptionists.