Executive Assistant

$45,000 - $55,000/Yr

Groupe Hypothécaire Orbis - Boca Raton, FL

Full-time - Entry Level

Boca Raton, FL

About the position

Join Orbis Mortgage Group, a dynamic and rapidly expanding independent mortgage brokerage, at the forefront of the industry's growth! As a leading player, we connect clients to an extensive network of lending institutions, ranging from major banks and credit unions to trust companies and private lenders. Our licensed team of mortgage professionals stands ready to guide clients through a diverse array of financing needs, offering expert advice at every stage of the transaction. Exciting opportunities await as our team expands swiftly. We are actively searching for a highly organized and proactive Executive Assistant to join our dedicated team. This role is pivotal in supporting our executive team at our newly opened expansion office in Boca Raton. The chosen candidate will be instrumental in ensuring seamless day-to-day operations, fostering effective communication, and contributing significantly to the overall success of our organization. Embark on a rewarding career with Orbis Mortgage Group, where growth, innovation, and excellence are not just values but a way of life. Join us in shaping the future of mortgage brokerage!

Responsibilities

• Conduct daily calendar management
• Email management
• Coordinate travel arrangements, including flight, hotel, meals and car rental reservations
• Order and maintain stock of office supplies
• Prepare and review documents including PowerPoint presentations and prepare and review analyses in Excel
• Coordinate and/or prepare reports and other materials for meetings
• Provide assistance with special projects and events as required
• Basic Bookkeeping Services
• Answer phone calls
• Ensure the cleanliness of the office
• Provide support with personal tasks and errands for the President as needed

Requirements

• Minimum level of education: high school diploma. College degree preferred.
• Minimum 2 years of relevant experience as an executive assistant
• Minimum 1 year experience in bookkeeping
• Knowledge of QuickBooks required
• Expert knowledge of Windows and all Microsoft Office products
• Knowledge of English and French, both oral and written, required
• Excellent organizational skills

Nice-to-haves

• Knowledge of salesforce.com system is not required but would be an asset

Benefits

• Paid time off