Executive Assistant

Power Design

Full-time - Mid Level

Specialty Trade Contractors

About the position

We're looking for an out-of-this-world Executive Assistant who can work their organizational magic to support our senior-level leadership in sunny St. Petersburg, Florida! As an Executive Assistant, you'll interact with all levels of our team, provide top-of-the-line administrative support, schedule office meetings, arrange travel and correspondence, and organize all executive tasks. The Executive Assistant works both independently and collaboratively with the respective teams to support the goals of their department and Power Design. Sound like an opportunity you'd be interested in? Apply to Power Design today!

Responsibilities

• Assist the executive with administrative and personal duties while prioritizing and facilitating communication within and across departments.
• Manage and coordinate the executive calendar, including travel arrangements and departmental meetings and events.
• Coordinate and assist with special projects as needed, including research, documentation, reporting, presentations, and analysis.
• While working on projects, maintain a sense of ownership and involvement in the process to help manage and reach departmental goals.
• Attend meetings, keeping record of meeting minutes and following up with team members on assigned action items as needed.

Requirements

• 3-5 years of related administrative assistant experience supporting a senior-level executive within a large-size company.
• Associate's or Bachelor's degree is required.
• Must be a computer skills wizard, including proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Detail-oriented, extremely organized, and able to multitask in a high-volume, fast-paced work environment with very strict, changing deadlines.
• Excellent interpersonal and writing skills with the ability to communicate with all levels of management, with a high level of customer service.
• Professional and poised, exercising independent judgment and discretion while maintaining a high level of confidentiality.
• Uphold all of Power Design's core values, which include integrity, accountability, teamwork, innovation and growth.