Executive Assistant

Beacon Hill Staffing Group - Boston, MA

Full-time - Mid Level

Boston, MA

Administrative and Support Services

About the position

The Executive Assistant position is a critical role within a financial services company located in Boston, MA, offering a hybrid work model. This position is designed to support a group of Partners in a dynamic and fast-paced environment. The ideal candidate will have a minimum of 5 years of executive support experience, particularly within the investment management or financial services industry. This role requires a high level of professionalism, discretion, and reliability, as the Executive Assistant will be responsible for managing sensitive information and high-stakes schedules. Key responsibilities include comprehensive calendar management, which involves scheduling and prioritizing meetings, as well as coordinating international travel arrangements. The Executive Assistant will also be tasked with preparing for meetings, ensuring that all necessary materials are organized and available. The role demands excellent organizational skills, the ability to multi-task effectively, and proactive problem-solving capabilities. The successful candidate will be expected to demonstrate a strong ability to prioritize tasks and manage time efficiently, ensuring that the needs of the Partners are met promptly and effectively. This position not only offers a competitive salary of up to $100K but also provides excellent benefits and a strong bonus structure. The company values diversity and encourages individuals with disabilities and protected veterans to apply, reflecting its commitment to creating an inclusive workplace. This is an excellent opportunity for a dedicated professional looking to advance their career in a supportive and innovative environment.

Responsibilities

• Manage complex calendars for Partners, ensuring efficient scheduling and prioritization of meetings.
• Coordinate international travel arrangements, including flights, accommodations, and itineraries.
• Prepare materials for meetings, ensuring all necessary documents are organized and available.
• Act as a liaison between Partners and internal/external stakeholders, maintaining professionalism and discretion.
• Handle various administrative tasks to support the Partners in their daily operations.

Requirements

• 5+ years of executive support experience, preferably in the investment management or financial services industry.
• Proven experience in coordinating executive travel arrangements.
• Excellent organizational skills and the ability to multi-task effectively.
• Strong prioritization abilities and proactive problem-solving skills.
• High level of reliability, professionalism, and discretion.

Nice-to-haves

• Experience working in a fast-paced environment.
• Familiarity with financial services terminology and practices.

Benefits

• Competitive salary up to $100K
• Strong bonus structure
• Hybrid work model
• Excellent benefits package