Executive Assistant

$120,000 - $140,000/Yr

Career Group - San Francisco, CA

Full-time - Mid Level

San Francisco, CA

Professional, Scientific, and Technical Services

About the position

Our client, a global technology company, is looking for a bright and capable Executive Assistant to support their Chief of Finance as well as provide light support to three other high-level executives. This position is crucial for ensuring that the executive team operates efficiently and effectively. Candidates should possess skills in core executive tasks including meeting organization, calendar mastery, operations coordination, and travel arrangements. In addition, candidates must be experienced in C-level support within finance, and be comfortable handling finance-specific administrative tasks such as investor interactions, financial earnings documents, and more. If you thrive in a collaborative team and are looking for a place to flex your administrative skills, we would love to hear from you! This is a hybrid role located in San Jose with three fixed onsite days.

Responsibilities

• Coordinate the calendar, meeting organization, and note-taking for the Chief Financial Officer
• Build presentations and documents as needed for reports and other finance needs
• Collaborate with team specializing in IR as well as investors to ensure all arrangements, meetings, and information sharing run smoothly
• Juggle projects and day to day tasks with ease, properly prioritizing and collaborating with CFO
• Manage and address requests from multiple departments, connecting with internal and external actors
• Ensure meetings are prepared, run, and items followed up on flawlessly

Requirements

• A Bachelor's degree is preferred
• Experience with directly supporting high-level financial operations
• 5+ years of assistant experience supporting teams or executives within a finance capacity
• Excellent organizational and strategic support skills
• Outstanding written and oral communication skills
• Comfortability with financial terminology and common tech, including NetSuite/Smartsheets/Concur and more