Executive Assistant

Housing Authority Of The County Of Chester - West Chester, PA

Full-time - Entry Level

West Chester, PA

About the position

The Executive Assistant provides high-level administrative support to the President/CEO, managing daily functions and ensuring efficient operations within the Executive Office. This role requires handling confidential information, coordinating communications, and facilitating meetings and travel arrangements.

Responsibilities

• Anticipates the needs of the supervisor and prepares necessary information, agendas, materials, and reports.
• Coordinates communications and ensures compliance with timelines for requests.
• Identifies urgent correspondence and coordinates responses.
• Receives, screens, and routes telephone calls and visitors, answering questions and referring communications as needed.
• Composes documents and correspondence to support the President/CEO.
• Balances conflicting priorities to manage workflow and meet deadlines.
• Attends Board of Commissioners meetings, takes and transcribes minutes, and oversees preparation of Board packets.
• Coordinates meeting agendas and logistics for Board meetings, including notices and minutes.
• Develops and implements efficient office procedures and maintains effective filing systems.
• Schedules internal and external meetings for the President/CEO and coordinates preparation of materials.
• Coordinates travel arrangements for the President/CEO and reconciles expense statements.
• May attend meetings with senior staff and represent the President/CEO at various functions.

Requirements

• Bachelor's degree required.
• Minimum of 3 years of experience in an executive assistant or similar role.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.

Nice-to-haves

• Experience in a government or public sector environment.
• Familiarity with Board meeting procedures and documentation.

Benefits

• Competitive salary
• Full-time hours with a day shift schedule