Executive Assistant

$83,500 - $83,500/Yr

Kelly Services - Raritan, NJ

Full-time - Entry Level

Raritan, NJ

Administrative and Support Services

About the position

The Executive Assistant position at Kelly Services is designed for a highly motivated, organized, and energetic professional who is passionate about supporting dynamic teams. This role involves providing comprehensive administrative and operational support to the Vice President of Application Engineering Platforms and their team. The ideal candidate will thrive in a fast-paced environment, anticipate needs, and excel at problem-solving. The Executive Assistant will manage executive calendars, coordinate travel, and facilitate meeting arrangements for the leadership team. This includes preparing agendas, taking meeting minutes, and following up on action items to ensure that all tasks are completed in a timely manner. In addition to calendar management, the Executive Assistant will develop reports and presentations, track and monitor project timelines, and assist in coordinating company events and operational projects. The role also requires identifying opportunities for improvement and streamlining administrative operations to enhance efficiency. Handling confidential business documents with professionalism is crucial, as is acting as the point of contact for team meetings, visitors, and special projects. The Executive Assistant will also provide backup support to other administrative staff as needed, ensuring that the team operates smoothly and effectively. This position offers an exciting opportunity to work in a collaborative environment where contributions make a real impact. The Executive Assistant will engage in diverse projects and help drive operational excellence, becoming part of a forward-thinking team that values initiative and innovation.

Responsibilities

• Manage executive calendars, travel, and meeting coordination for the leadership team.
• Prepare agendas, meeting minutes, and follow-up on action items.
• Develop reports and presentations; track and monitor project timelines.
• Assist in coordinating company events, meetings, and operational projects.
• Identify improvement opportunities and streamline administrative operations.
• Handle confidential business documents with professionalism.
• Act as the point of contact for team meetings, visitors, and special projects.
• Provide backup support to other administrative staff.

Requirements

• 5+ years of administrative or operational experience.
• Advanced proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint).
• Experience with global calendaring and project management in a matrixed environment.
• Strong organizational, communication, and problem-solving skills.
• Ability to work independently, prioritize tasks, and meet deadlines.

Nice-to-haves

• Bachelor's degree.
• Project management experience.
• Familiarity with Adobe Acrobat, MS Forms, OneDrive, and Workday.

Benefits

• Full comprehensive benefits package included.
• Access to a retirement savings plan.
• Service bonus and holiday pay plans (earn up to eight paid holidays per benefit year).
• Transit spending account.
• Paid sick leave under applicable state or local plan.