Executive Assistant

$116,000 - $145,000/Yr

Uniphore Software Systems - Palo Alto, CA

Full-time - Senior

Palo Alto, CA

Publishing Industries

About the position

Uniphore is seeking an Executive Assistant to provide comprehensive administrative support to multiple members of its Leadership Team, including C-Suite Executives. This role is crucial for ensuring the smooth operation of executive functions, requiring a proactive and adaptable individual who can thrive in a fast-paced environment. The Executive Assistant will manage calendars, coordinate meetings, and handle travel arrangements while maintaining professionalism and collaboration across the organization.

Responsibilities

• Provide day-to-day administrative support for several members of the leadership team, including C-Suite Executives.
• Act as a liaison both internally and externally, maintaining professionalism and collaboration.
• Plan team offsite meetings, onsite meetings, and events.
• Partner with internal stakeholders on projects, initiatives, and events.
• Prepare international travel arrangements and itineraries, and file expenses meticulously.
• Manage extensive calendar management and travel planning for internal and external meetings.
• Coordinate internal and external meetings and interviews, including heavy calendaring and conference room booking.
• Proactively anticipate what is required to make each executive successful.

Requirements

• 5+ years prior experience in an administrative support role, supporting multiple leadership calendars concurrently.
• Bachelor's degree or equivalent work experience.
• Technologically proficient, including Microsoft Office (Outlook), Concur, TripActions, and NetSuite.
• Excellent written and verbal communication skills.
• Highly organized, efficient, and detail-oriented.
• Ability to work independently and exercise sound judgment in time-sensitive situations.

Nice-to-haves

• Previous experience working with multiple leaders in a fast-paced, rapidly changing environment, preferably in technology, media, or internet sectors.

Benefits

• Stock options
• Paid holidays
• Health insurance
• Dental insurance
• Paid time off
• Vision insurance
• 401(k) matching