Unclassified - Tuftonboro, NH
posted 3 months ago
The Executive Assistant plays a crucial role in supporting the Executive Director of a reputable non-profit organization located in the picturesque Lakes Region. This position requires a motivated individual who can maintain organizational confidence and protect operations by demonstrating utmost discretion and professionalism. The Executive Assistant will be responsible for managing a diverse workload, requiring independent judgment to plan, prioritize, and organize tasks effectively. Key responsibilities include monitoring and maintaining the Executive Director's calendar, anticipating needs, and proactively preparing appointment schedules. This involves planning and scheduling meetings, conferences, orientations, retreats, and travel arrangements. The Executive Assistant will also support the Executive Director with financial activities and assist the administrative team with periodic reporting and compliance for external stakeholders, such as Girls Inc. National and various community foundations and organizations. In addition to these duties, the Executive Assistant will serve as the first point of contact for the office, managing inventory and purchasing supplies, maintaining a clean and orderly office space, and organizing office operations and procedures. The role also includes supporting programming by collecting and reconciling program fees and assisting parents with registrations. The Executive Assistant will assist in the preparation and planning of trainings, meetings, and staff events, which includes creating agendas, recording meeting minutes, and managing logistics for meetings. Clerical duties such as organizing and maintaining administrative, operational, and financial files are also part of the job. The position requires managing the office phone and messaging system, as well as handling deliveries and mail. Other administrative duties may be assigned as needed.