Executive Assistant

Dartmouth Health - Hartford, VT

Full-time - Entry Level

Remote - Hartford, VT

Ambulatory Health Care Services

About the position

The Executive Assistant at Dartmouth Health provides essential support to the Executive Leadership Team and Board of Trustees, directly reporting to the President/CEO. This role involves performing advanced, diversified, and confidential administrative duties, requiring comprehensive experience and knowledge of organizational policies and practices. The Executive Assistant plays a crucial role in facilitating the CEO's effectiveness and managing various administrative tasks in a fast-paced environment.

Responsibilities

• Completes a broad variety of administrative tasks for the CEO, including critical deliverables that facilitate effective leadership.
• Composes and prepares correspondence, arranges complex agendas, and prepares presentation materials.
• Manages calendars and coordinates meetings with internal and external parties.
• Develops relationships crucial to the agency's success and communicates directly on behalf of the CEO.
• Handles patient calls and correspondence as directed by the CEO.
• Researches, prioritizes, and follows up on issues addressed to the CEO, determining appropriate actions.
• Schedules and plans Board and Board subcommittee meetings, and prepares corporate Board meeting minutes.
• Ensures compliance with external filing and licensure requirements by establishing a tracking system.
• Standardizes office procedures and initiates policy changes to improve workflow.

Requirements

• Associate's degree with 5 years of relevant experience or equivalent education and experience required.
• Strong proficiency with MS Office Applications (Outlook, Word, Excel, PowerPoint).
• Ability to think critically and tackle complicated issues by evaluating and interpreting information.
• Excellent organizational skills, strong time management, and attention to detail.

Benefits

• Employee Referral Bonuses
• Online LinkedIn Learning
• Extensive health, dental, and lifestyle benefits
• Work from home on Fridays