Executive Assistant

$70,000 - $80,000/Yr

The Riverside Church - New York, NY

Full-time - Mid Level

New York, NY

About the position

The Executive Assistant to the Senior Minister at The Riverside Church is responsible for managing the day-to-day operations of the Senior Minister's office. This role involves overseeing various projects, coordinating communications, scheduling appointments, and processing expenses for the Chief Operating Officer's Office. The Executive Assistant also represents the Chief Operating Officer in meetings and manages all communications related to the Board (Council).

Responsibilities

• Manages day-to-day operations for the Senior Minister's office.
• Oversees projects and coordinates all communications.
• Schedules appointments for the Senior Minister.
• Reviews and processes all expenses for the Chief Operating Officer's Office.
• Represents the Chief Operating Officer in meetings and functions as needed.
• Manages all Board (Council) related communications, materials, and meetings.
• Drafts correspondence, reports, and documentation for the Senior Minister.
• Purchases and maintains supplies and arranges for equipment maintenance.
• Prepares authorization forms for payment, check requests, and petty cash requests.
• Develops, maintains, and publishes a monthly calendar for the Senior Minister.
• Coordinates arrangements for special events initiated by the Senior Minister and Council.
• Schedules Council Meetings and produces minutes from these meetings.
• Receives and greets visitors of the Senior Minister.
• Interfaces with church leadership, members, and staff on assigned projects or issues.
• Schedules and manages travel arrangements for the Senior Minister.
• Maintains updates on Rosters of Lay Leaders and Members of the Church Council.

Requirements

• Bachelor's degree preferred.
• 5 - 7 years of related experience in an executive administrative role.
• Demonstrated ability to work with discretion within a confidential environment.
• Excellent verbal and written communication skills, including letter and report writing, minute-taking, proofreading, etc.
• Proficient in Microsoft suite of products including Word, Excel, PowerPoint.
• Proficient in Internet research tools.
• Demonstrated ability to prioritize multiple tasks to meet deadlines.
• Demonstrated ability to interact in a collaborative manner with other ministries and teams.
• Strong critical thinking and problem-solving skills required.
• Professional demeanor and ability to interact and influence at all levels of the Church.
• Experience working within a religious organization preferred.

Nice-to-haves

• Board management experience preferred.
• Experience working within a religious organization preferred.