Executive Assistant

$66,000 - $75,000/Yr

Yeshiva University - New York, NY

Full-time - Mid Level

New York, NY

1,001-5,000 employees

Educational Services

About the position

The position provides senior-level support to the Dean and the Office of the Dean at Yeshiva University. The incumbent will be responsible for interacting with external contacts and managing communications, including screening telephone calls and email messages. The role requires independent judgment to prioritize inquiries and direct them appropriately, ensuring that urgent matters receive timely attention. The individual will serve as the primary point of contact for the office, managing correspondence, scheduling appointments, and overseeing regular projects. In addition to office coverage, the incumbent will provide administrative support in preparing meeting materials and making travel arrangements as directed. Handling confidential information is a critical aspect of the role, as any breach could negatively impact the University's operations. The position also involves coordinating and executing special projects, taking the initiative to refer questions to the appropriate departments, and managing various projects while following through with high-level officials both within and outside the organization. The role requires proficiency in the Banner system for job postings, recruiting, hiring processes, onboarding new faculty, purchasing, and reporting.

Responsibilities

• Provides primary office coverage and serves as the first point of contact.
• Performs triage of incoming contacts, prioritizing urgent items and making timely referrals.
• Manages correspondence, mailings, scheduling appointments, and answering phone calls.
• Works collaboratively with other office staff to provide responsive service to faculty, students, and staff.
• Prepares meeting materials and provides administrative support.
• Makes travel arrangements, ensuring cost-effective options are considered.
• Handles confidential information with discretion.
• Coordinates and executes special projects as needed.
• Refers questions and requests to the appropriate department or school.
• Manages various projects and follows through with high-level officials.
• Handles all necessary Banner system needs, including job postings and hiring processes.

Requirements

• Bachelor's Degree and 3 - 5 years of general administrative and office experience.
• 3-4 years of experience in an executive environment, demonstrating independence and self-management.
• Proven success in collaborative work as part of an effective team.
• Experience in an educational, clinical, or senior executive environment is a plus.
• Outstanding organization and project management skills with attention to detail.
• Ability to develop and execute plans, ensuring commitment to obligations.
• Demonstrated ability to multi-task in a high-volume environment.
• Strong diplomacy and professionalism in dealing with diverse groups.
• Ability to handle sensitive and confidential information with discretion.
• Commitment to team participation and performing responsibilities with excellence.
• Initiative to monitor and follow through on unresolved issues or projects.
• Superior interpersonal communication skills, public speaking, and writing skills.
• Proficiency in all MS Office applications and the Banner System.

Nice-to-haves

• Experience working in a higher education setting.
• Familiarity with the Banner system and its functionalities.

Benefits

• Immediate participation in the University's retirement plan.
• Four weeks paid vacation each year.
• Access to a shuttle to nearby subway locations.