Jobot
posted 3 months ago
Our organization is seeking a dedicated and experienced Executive Assistant to join our team in the investment industry. This is a permanent position that offers the opportunity to work directly with our executive team, providing high-level administrative support. The ideal candidate will have extensive experience in a similar role, a thorough understanding of the investment industry, and exceptional proficiency in MS Office. As an Executive Assistant, you will play a crucial role in ensuring the smooth operation of the executive office, managing various administrative tasks that are essential for the success of our leadership team. In this role, you will be responsible for providing comprehensive administrative support to the executive team, which includes scheduling meetings, managing calendars, and coordinating travel arrangements. You will prepare, edit, and distribute correspondence, reports, and presentations, ensuring that all materials are accurate and presented professionally. Additionally, you will manage and maintain executive files and records, ensuring confidentiality and compliance with company policies and procedures. You will also coordinate and facilitate executive meetings and events, which involves preparing agendas, taking minutes, and following up on action items. Acting as the first point of contact for the executive team, you will manage incoming calls, emails, and visitors with professionalism and discretion. Furthermore, you will assist with budget management and expense tracking, ensuring accuracy and adherence to company policies. Collaboration with other administrative staff will be essential to ensure smooth operations and efficient workflow. Lastly, you will manage special projects as assigned, ensuring timely completion and high-quality results.