Executive Assistant

$65,000 - $65,000/Yr

Fielder Capital Group - Nashville, TN

Full-time - Entry Level

Nashville, TN

Securities, Commodity Contracts, and Other Financial Investments and Related Activities

About the position

Fielder Capital Group is seeking a skilled Executive Assistant (EA) to join our dynamic team in Nashville, TN. This role is pivotal in supporting our Managing Partner and ensuring smooth operations within our office. The ideal candidate will possess a methodical and relentless attitude, coupled with a natural optimism and a strong ability to connect with people. As an EA, you will be responsible for coordinating and facilitating internal and external communications, managing schedules, and overseeing various office management tasks. You will work in a modern office located in Nashville's vibrant Gulch area, contributing to a highly driven and cohesive team environment. This position offers competitive compensation, health and retirement benefits, paid time off, and opportunities for professional development and career growth. In this role, you will be expected to screen, prioritize, and direct incoming emails, calls, and correspondence for the Managing Partner. You will manage and maintain the Partner's calendar, schedule appointments, and coordinate travel arrangements. Additionally, you will prepare agendas and presentations for client meetings, oversee office management tasks, and assist with maintaining website content and social media presence. Your ability to handle multiple tasks effectively and maintain organization will be crucial in this fast-paced environment. You will also provide backup support for the Client Service team and assist with special projects as assigned by the Managing Partner.

Responsibilities

• Coordinate and facilitate internal and external communications on behalf of the Managing Partner
• Screen, prioritize, and direct incoming emails, calls, and correspondence
• Manage and maintain the Partner's calendars/schedules
• Schedule appointments, Zoom meetings, and calls with clients and vendors
• Prepare agendas and presentations for client meetings
• Coordinate travel arrangements, including flights, accommodations, and transportation
• Oversee office management (ordering supplies, stocking kitchen, mail receipt/delivery, etc.)
• Assist with maintaining website content and managing social media presence
• Assist with special projects and initiatives as assigned by the Managing Partner
• Maintain and organize CRM, electronic records, and filing system
• Provide backup support for the Client Service team

Requirements

• Prior experience as an Executive Assistant or similar role
• Currently residing in Nashville, TN
• A bachelor's degree
• Strong communication skills in both written and oral form
• Excellent planning, organization, and time management skills
• Service-minded; enjoys working with and helping people
• Strong sense of urgency and diligence in following up
• Skilled at handling multiple tasks and prioritizing effectively
• Flexible, adaptable, and calm under pressure in a fast-paced, high-energy environment
• Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint)

Nice-to-haves

• Proficient with coordinating Zoom meetings
• Proficient with website CMS (Wix), email campaigns (MailChimp), and social media engagement

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance