Executive Assistant

$62,400 - $62,400/Yr

Avispa - New York, NY

Full-time - Executive

New York, NY

Professional, Scientific, and Technical Services

About the position

The Executive Assistant will provide comprehensive support to the President of Media Sales at a leading digital streaming network. This role requires a highly organized and proactive individual who can manage travel logistics, maintain the executive's calendar, and anticipate their needs. The ideal candidate will be a team player with exceptional communication skills, capable of handling both daily tasks and larger projects in a fast-paced environment.

Responsibilities

• Manage travel arrangements including itineraries, car services, and hotel communications, with an understanding of different time zones.
• Create and maintain the President's meeting calendar, scheduling and managing 7-10 meetings daily.
• Efficiently manage the President's overall schedule on a daily, weekly, and monthly basis.
• Create a daily schedule for the President to review and email the prior evening.
• Connect calls and send meeting links to the executive's cellphone when on the road.
• Demonstrate tech-savviness and troubleshoot basic functions and programs.
• Manage the President from afar with constant communication when not in the office together.
• Act as a liaison for internal and external contacts, understanding the executive's network.
• Assist in the preparation of speaking engagements and transcribe/dictate letters and emails.
• Assist with special Ad Sales projects.
• Interact confidently with high-level executives and clients.
• Handle expense management and corporate cards, completing monthly expenses and submitting reports in Concur.
• Coordinate client entertaining events, including venue selection and managing guest lists.
• Be available 24/7 for assistance outside of typical work hours.
• Maintain a confident and calm demeanor, making independent decisions when necessary.
• Anticipate the President's needs proactively.
• Attend speaking engagements with the President when needed.

Requirements

• 8-10+ years of experience as an Executive Assistant in the entertainment industry, supporting C-Suite Executive or Higher.
• Bachelor's Degree.
• Excellent communication skills both oral and written.
• Excellent organizational and time management skills.
• Strong interpersonal skills and proven ability to work well in a team setting.
• Professional phone demeanor.
• Proficient in Office 360, Microsoft Teams, and Zoom for calendar management.
• Tech-savvy with the ability to adapt to new technologies and troubleshoot when needed.
• Strong proficiency in Concur, Outlook, Microsoft Excel, and Microsoft PowerPoint.
• Ability to take initiative and prioritize work under tight deadlines in a fast-paced environment.
• Ability to maintain confidentiality and exercise sound judgment.
• A proactive and detail-oriented overall approach to work.

Nice-to-haves

• Professional work attire is required.
• Flexible with overtime and travel as needed.

Benefits

• Hourly pay: $30/hr
• Group Medical, Dental, Vision, Life Insurance
• Retirement Savings Program
• Paid Sick Leave (PSL)
• Hybrid work environment (Tuesday/Wednesday in office)