Executive Assistant

Modern Technology Solutions - Beavercreek, OH

Full-time - Mid Level

Beavercreek, OH

11-50 employees

Professional, Scientific, and Technical Services

About the position

Modern Technology Solutions, Inc. (MTSI) is seeking an Executive Assistant to support government leads in a fast-paced environment. This role involves managing calendars, correspondence, and various administrative tasks while ensuring effective communication with stakeholders. The Executive Assistant will play a crucial role in maintaining organizational efficiency and supporting the program's operational needs.

Responsibilities

• Primary point of contact for government leads' calendars and daily schedules.
• Integral member of the program's Front Office Group, handling correspondence and communication with various organizations.
• Track Integrated Product Team (IPT) manning and prepare organizational charts.
• Perform data entry functions and integrate information into required reports and presentations.
• Generate and maintain training requirements and established file plans.
• Prepare correspondence per standard Government formats, including management of printing and copying equipment.
• Assist with writing monthly activity reports and award submission packages.
• Support the planning, preparation, and publication of program documentation and presentations.
• Assist in the establishment and maintenance of Operating Instructions (OIs).
• Verify checklists against current processes and maintain a tracking system for deficiencies.
• Order office supplies and manage inventory requests.
• Collect and visually display materials for staff meetings and information exchange meetings.
• Coordinate and track progress of taskers coming to the division or branch.
• Lead administrative operations for events, including logistics and attendee management.
• Complete travel approval requests and submit vouchers using Defense Travel System (DTS).
• Manage files and ensure efficient multitasking and customer service.

Requirements

• 8+ years of experience in a related role.
• High school diploma or GED required; bachelor's degree preferred.
• Minimum of Secret security clearance with the ability to obtain a Top-Secret Security Clearance.
• Proficient in Microsoft products.
• Experience with SharePoint and Confluence preferred.

Nice-to-haves

• Experience in a government contracting environment.
• Familiarity with classified environments and security protocols.

Benefits

• Disability insurance
• Health insurance
• Tuition reimbursement
• Paid time off
• 401(k) with 6% match
• Employee stock ownership plan
• Flexible schedule