Executive Assistant

Miami Children's Museum - Miami, FL

Full-time - Senior

Miami, FL

Museums, Historical Sites, and Similar Institutions

About the position

The Executive Assistant at Miami Children's Museum plays a crucial role in providing high-level administrative support to the Executive Director. This position is essential for ensuring the smooth operation of the executive office, managing schedules, coordinating meetings, and facilitating communication within the organization. The ideal candidate will possess strong writing and organizational skills, along with the ability to work independently and maintain confidentiality.

Responsibilities

• Manage and maintain the Executive Director's schedule, appointments, and travel arrangements.
• Coordinate the logistics of meetings, including reserving rooms, coordinating guest lists, and tracking attendance.
• Compile data for reports, transcribing dictation, editing, proofreading, and other preparation duties.
• Compose memos, transcribe notes, and create presentations.
• Manage the flow of information to members of the executive leadership team.
• Coordinate Board of Director meetings, prepare board packages, and record minutes.
• Perform other duties as assigned.

Requirements

• 5+ years of experience providing support at a high level.
• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Bachelor's degree is an advantage.