Barry Wehmiller Company - Clayton, MO
posted 4 months ago
The Executive Assistant will play a crucial role in supporting the Forsyth team, which is part of BW Forsyth Partners, a St. Louis-based investment firm. This position requires a proactive individual who can manage complex travel arrangements, maintain calendars, handle data entry, oversee office operations, and coordinate hospitality and event planning. The ideal candidate will have previous experience supporting senior executives and must be able to thrive in a busy and dynamic environment. Given the nature of the role, the Executive Assistant is required to be on-site full-time. In this role, the Executive Assistant will provide comprehensive support to three partners and the broader Forsyth team. Responsibilities include managing calendars for senior team members, coordinating internal and external meetings across various time zones, and scheduling both domestic and international travel. The Executive Assistant will also be responsible for maintaining international travel documents, assisting with travel visas, and monitoring passport expirations. Additionally, the role involves collating and binding marketing materials, fielding calls, and collaborating with other executive and administrative assistants on various projects. The Executive Assistant will also manage office operations by ordering supplies, maintaining records, and ensuring the smooth functioning of office processes. Hospitality and event planning are key components of the role, including welcoming clients and guests, organizing team events, and providing a welcoming experience during meetings and gatherings. Furthermore, the Executive Assistant will support deal outreach efforts by entering data into the DealCloud CRM system, tracking meetings, and assisting with outbound marketing initiatives. The role may also involve special projects as needed, reflecting the versatile nature of the team at BW Forsyth Partners. Overall, this position is integral to the firm's operations and requires a detail-oriented, organized, and proactive individual.