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Executive Assistant
Team Rivera Real Estate - Chula Vista, CA
posted about 2 months ago
About the position
The Executive Assistant at Team Rivera Real Estate plays a crucial role in supporting the Team Leader by managing administrative tasks and providing strategic support in client engagement, marketing, and operations. This position is designed for a proactive and highly organized individual who aligns with the team's growth mindset and is committed to delivering exceptional service while contributing to the team's ambitious goals in the real estate sector.
Responsibilities
- Manage and prioritize the Team Leader's schedule, focusing on revenue-generating activities.
- Prepare essential materials for client meetings, including MLS property sheets and customized presentation folders.
- Proactively remind the Team Leader of appointments and tasks to enhance productivity.
- Coordinate thoughtful touchpoints and follow-ups to enhance the client experience.
- Facilitate personalized follow-ups, request reviews, and document feedback from clients.
- Manage client appreciation initiatives, including birthdays, anniversaries, and closing celebrations.
- Update and maintain the client list monthly to ensure accurate information.
- Update client and lead information across various platforms, ensuring accuracy and compliance with lead partners.
- Assist with CRM notifications and adherence to team lead guidelines.
- Assist in developing and posting content across social media, ensuring daily engagement.
- Create and manage content for the Google Business Page and respond to reviews.
- Coordinate events, including client and team events, ensuring successful execution and branding.
- Build and maintain Standard Operating Procedures (SOPs).
- Set up and manage media equipment for content shoots.
- Perform administrative and personal errands to support the Team Leader.
Requirements
- Minimum of 2 years in an administrative assistant or executive support role, ideally in real estate or a client-centered industry.
- Strong organizational and project management skills.
- Excellent written and verbal communication skills with a client-centric mindset.
- Skilled in digital marketing and content management.
- Proficient in project management tools and CRM software.
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- 401(k)
- Paid time off
