Executive Assistant

$100,000 - $145,000/Yr

Current Job Openings - Palo Alto, CA

Full-time - Mid Level

Palo Alto, CA

About the position

The Executive Assistant will support the Chief Business Officer (CBO) and the senior leadership team within the CBO organization at PsiQuantum. This role is crucial for ensuring effective communication and organization, enabling executives to focus on high-impact activities. The position requires a high level of professionalism, discretion, and the ability to manage complex tasks in a fast-paced environment.

Responsibilities

• Professional execution of all responsibilities including calendaring, travel, expenses, and organizational support of meetings and events.
• Support senior CBO team in managing calendars, meetings, and conference calls, making appointments, and booking conference rooms.
• Ensure timely prioritization and tracking of executives' action items to completion and prepare meeting materials ahead of time.
• Arrange complex domestic and international travel plans, itineraries, and trip agendas.
• Complete, review, and process expense reports.
• Work closely with executives to keep them informed of upcoming commitments and responsibilities, flagging gaps in preparation.
• Identify issues in communication and proactively escalate as needed.
• Monitor email, Slack, and meetings for actions arising and follow up appropriately.
• Attend assigned meetings, take and transcribe minutes and action items.
• Support overall EA team and CBO organization flexibly, prioritizing responsibilities based on company priorities.
• Organize and attend team offsites/onsites and other team-related events/meetings.
• Coordinate executive schedules and deliverables with other EAs and provide backup as needed.

Requirements

• Bachelor's degree or equivalent experience.
• Minimum of 5 years of experience supporting EVP/SVP-level executives in a fast-paced environment.
• Experience in a startup or high-growth, dynamic company.
• Highly organized and analytical with the ability to manage shifting priorities.
• Positive attitude and collaborative team player.