Patriot Growth Insurance Services - Media, PA
posted 3 months ago
Patriot, a growth-focused national insurance services firm founded in 2019, is seeking a highly motivated and dependable Executive Assistant to join our team in Media, PA. This role is crucial in providing administrative support to ensure smooth daily operations and efficient workflow within the company. The ideal candidate will be detail-oriented, organized, and possess excellent communication skills. As an Executive Assistant, you will thrive in a fast-paced environment, demonstrating a proactive approach and strong problem-solving abilities. This position requires in-office attendance from Monday to Friday, 8:30 AM to 5:00 PM. In this role, you will manage incoming phone calls and electronic correspondence, ensuring prompt and professional responses. You will greet and receive visitors, clients, and guests courteously, coordinate company celebrations, and oversee facility maintenance to maintain a well-kept working environment. Additionally, you will organize meetings and events, assist in setting up workstations for new hires, and manage the sorting and delivery of mail. Your responsibilities will also include providing marketing support to Account Assistants, scheduling training sessions, managing office supplies, and maintaining documentation for commercial policies. The Executive Assistant will play a vital role in daily deposit management, commission income reconciliation, and the generation of Aged Accounts Receivable reports. You will be responsible for billing commercial policies, creating Certificates of Insurance, processing policy changes, and ensuring compliance with insurance requirements. This position requires a high level of independent initiative and the ability to execute detail-oriented work in a fast-paced environment, making organizational skills essential for success.