Executive Assistant

Senior Living Residences - Brookline, MA

Full-time - Senior

Brookline, MA

Nursing and Residential Care Facilities

About the position

The Executive Assistant position at Goddard House in Brookline, Massachusetts, is a full-time role that plays a crucial part in supporting the CEO and Executive Director of this esteemed assisted living and memory support community. Goddard House is renowned for its innovative approaches to senior care, including its EnrichedLIFE Experiences and Brain Healthy Cooking Program. The community is committed to providing quality care and enhancing the quality of life for its residents, which is reflected in the dedication of its associates to the organization's core values of compassion and integrity. This role is not just a job; it is an opportunity to make a significant impact in the lives of seniors and contribute to a mission-driven organization. As an Executive Assistant, you will be responsible for a wide range of administrative duties that support key areas of the organization, including communications, engagement, fundraising, and administration. You will work closely with the Executive Director and various teams across the organization to ensure smooth operations and effective communication. The position requires a proactive approach to managing the calendars and commitments of the CEO and Executive Director, as well as coordinating meetings, events, and fundraising efforts. You will also be tasked with maintaining confidentiality regarding sensitive information and ensuring compliance with relevant regulations. The ideal candidate will possess strong organizational skills, the ability to work independently, and a natural problem-solving mindset. You will be expected to manage multiple tasks and priorities while maintaining a high level of detail and accuracy. This role is essential in helping Goddard House fulfill its charitable mission and uphold its reputation for excellence in senior care.

Responsibilities

• Proactively support the CEO and Executive Director in managing calendars and contact lists, scheduling meetings, and planning events.
• Word processing, editing, proofreading, and distributing documents.
• Manage meetings and video conference calls, including agendas, guests, invitations, and action items.
• Establish and maintain an effective system for managing projects and tasks.
• Coordinate fundraising efforts, including managing the donor database and assisting with donor communications.
• Manage administrative components of new initiatives adopted by the organization.
• Organize and maintain files both paper and electronic on GDrive.
• Manage renewals of certifications and licenses, including filing documents with government agencies.
• Provide support in responding to communications for the CEO and Executive Director.
• Assist with the creation and distribution of written and digital communication, including reports and presentations.
• Support the Board with administrative duties, including planning meetings and taking minutes.
• Perform a full range of executive administrative tasks with a high level of responsibility and confidentiality.
• Manage and plan community events.
• Undertake additional tasks and new initiatives as requested by the CEO and Executive Director.

Requirements

• Proven experience as an executive assistant or in other administrative roles.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in office software and technology, including productivity applications.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong problem-solving skills and the ability to work independently.

Nice-to-haves

• Experience in the senior living or healthcare industry.
• Familiarity with fundraising and donor management systems.
• Knowledge of assisted living regulations and community policies.

Benefits

• Commuter assistance
• Dental insurance
• Disability insurance
• Life insurance
• Paid time off
• Pet insurance
• Retirement plan