Executive Assistant

$64,900 - $72,500/Yr

The Nature Conservancy - Salt Lake City, UT

Full-time - Entry Level

Remote - Salt Lake City, UT

501-1,000 employees

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Executive Assistant will provide direct administrative support to the Director of Regenerative Food Systems and the Co-Director of Regenerative Food Low Emission Beef within the Provide Food & Water Business Unit at The Nature Conservancy (TNC). This role is crucial in ensuring the smooth operation of the team by managing various administrative tasks. Responsibilities will include making domestic and international travel arrangements, managing calendars, answering phones, drafting correspondence, processing expenses, and coordinating logistics for meetings and special events. The Executive Assistant will act independently on assigned tasks, exercising judgment based on analysis and experience, and will work within the scope of the program's strategic goals. In addition to standard administrative duties, the Executive Assistant will coordinate projects that involve multiple variables and adhere to defined timelines and budgets. They will handle sensitive information with discretion and ensure compliance with Conservancy policies and external requirements, including those from donors and legal entities. The role also involves making purchases, processing invoices, contracting with vendors, and assisting with budget preparation. The Executive Assistant will provide input through project teams for the improvement of existing programs and will refer complex questions and unusual problems to their supervisor. This position requires flexibility in working hours and may involve travel, although the work environment is generally stable with only minor physical demands. This full-time, remote position allows for work from anywhere that TNC can operate, provided the candidate can work during the US Eastern Time Zone. TNC is committed to creating an inclusive work environment where employees feel a sense of belonging and their unique contributions are valued. The organization seeks individuals who are passionate about conservation and who can contribute to the mission of protecting the lands and waters upon which all life depends.

Responsibilities

• Provide direct administrative support to the Director of Regenerative Food Systems and the Co-Director of Regenerative Food Low Emission Beef.
• Manage domestic and international travel arrangements.
• Handle calendar management and scheduling.
• Answer phones and draft correspondence.
• Process expenses and manage invoices.
• Coordinate logistics for meetings and special events.
• Exercise independent judgment on assigned tasks based on analysis and experience.
• Ensure compliance with Conservancy policies and external requirements.
• Make purchases and contract with vendors.
• Assist with budget preparation and provide input for program improvements.

Requirements

• Bachelor's degree and 2 years' experience or equivalent combination.
• Experience generating reports and interpreting data.
• Experience in business writing, editing, and proofreading.
• Ability to organize time and manage diverse activities to meet deadlines.
• Experience working across teams and communicating with a wide range of people.

Nice-to-haves

• Multi-lingual skills and multi-cultural or cross-cultural experiences.
• Ability to analyze information to coordinate and plan activities and solve problems.
• Experience using Outlook, Concur, Zoom, and other technology effectively.
• Experience working with a board of directors, donors, volunteers, and various levels of staff.
• Strong organization skills, accuracy, and attention to detail.

Benefits

• Health care benefits
• Retirement benefits
• Parental leave
• Paid time off
• Life insurance
• Disability coverage
• Employee assistance program
• Other life and well-being benefits