Executive Assistant

Robert Half - Longmeadow, MA

Full-time - Entry Level

Longmeadow, MA

Administrative and Support Services

About the position

We are seeking an Executive Assistant to join our team located in Longmeadow, Massachusetts. This role primarily involves providing administrative support to the CEO and other executives, managing calendars, and ensuring the smooth operation of day-to-day activities. The Executive Assistant will play a crucial role in facilitating communication and coordination among the executive team and other staff members. This position requires a high level of professionalism, discretion, and the ability to handle sensitive information with confidentiality. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple tasks efficiently. In this role, you will manage and maintain the CEO's calendar, scheduling meetings, and booking confirmations. You will also handle a variety of administrative tasks, such as ordering supplies and answering phones when executives are unavailable. Utilizing Google Suite and Microsoft Office, you will manage and organize documents and data, ensuring that all information is accurate and up-to-date. Additionally, you will oversee and manage customer credit applications, processing them accurately and efficiently, while maintaining and updating customer credit records. The Executive Assistant will monitor customer accounts and take appropriate action as needed, resolving customer inquiries and providing prompt and efficient service. Data entry tasks will also be part of your responsibilities, ensuring accuracy and timeliness in all records. This role offers a short-term contract employment opportunity, making it an excellent fit for those looking to gain experience in a dynamic environment while supporting high-level executives.

Responsibilities

• Manage and maintain the CEO's calendar, scheduling meetings, and booking confirmations.
• Handle a variety of administrative tasks, such as ordering supplies and answering phones when executives are unavailable.
• Utilize Google Suite and Microsoft Office to manage and organize documents and data.
• Ensure the smooth operation of the office by coordinating with other executives and staff.
• Oversee and manage customer credit applications, processing them accurately and efficiently.
• Maintain and update customer credit records, ensuring their accuracy and completeness.
• Monitor customer accounts and take appropriate action as needed.
• Resolve customer inquiries, providing prompt and efficient service.
• Process data entry tasks, ensuring accuracy and timeliness.
• Utilize administrative experience and skills to enhance office operations and efficiency.

Requirements

• Proficiency in Google Suite is required for this position
• Candidates must have previous administrative experience
• Familiarity and skill with Microsoft Word is necessary
• Knowledge of Microsoft Excel is needed for this role
• Data entry skills are essential for this job position
• Excellent communication and organizational skills are expected
• Ability to multitask effectively and prioritize workload
• Strong problem-solving skills and attention to detail
• High level of discretion and confidentiality
• Ability to work independently and as part of a team.

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan