Executive Assistant

Full-time - Mid Level

Hybrid - Centennial, CO

Insurance Carriers and Related Activities

About the position

This position is a hybrid role that requires three days in the office based upon the needs of the organization. The role involves providing executive support and managing a variety of administrative tasks for the executive leadership team (ELT). The successful candidate will serve as the primary point of contact for internal and external communications, manage complex calendars, and coordinate various projects and meetings. The position requires a high level of professionalism, discretion, and the ability to handle confidential information.

Responsibilities

• Serve as the primary point of contact for internal and external contacts on all matters the assigned ELT members are involved in.
• Pro-actively and independently manage, analyze, and coordinate a broad variety of administrative tasks including managing an extremely active calendar of appointments.
• Provide project management to key strategic initiatives as assigned by ELT members.
• Draft, edit and distribute internal and external communications on behalf of the assigned ELT members.
• Coordinate, prepare for and support meetings that are led by the assigned ELT members.
• Submit invoices and expense reports on behalf of the assigned ELT members per company policies.
• Provide back-up administrative coverage for peers, including the executive assistant to the CEO.
• Approve timecards for ELT direct reports.

Requirements

• Minimum five years of experience as an administrative assistant with increasing responsibility for the operations related to an office environment required.
• High school degree or equivalent required.
• Associate's degree in a relevant field from an accredited College or University or equivalent combination of experience and/or education preferred.
• Administrative professional/project management training and certifications preferred.
• Valid Colorado Driver's license required.
• Expert knowledge of executive support and administrative practices and procedures.
• Strong ability to effectively communicate verbally and in writing.
• Intermediate to expert knowledge of the most recent version of Microsoft Office suite.

Nice-to-haves

• Working knowledge of database concepts and document retention.
• Working knowledge with videoconferencing technology such as Zoom and Teams.
• Expert capability to prepare presentations and reports for high-level, targeted audiences.

Benefits

• 23 days of PTO
• 11 paid holidays
• 6 paid illness days
• Three affordable medical health plans
• Fantastic dental insurance plan
• Vision and hearing plan
• 401(k) match with immediate vesting
• Supplemental retirement savings plan
• Company-paid life insurance, short-term disability, and long-term disability policies
• Wellness program
• Tuition reimbursement
• ECO Passes for team members
• Paid volunteer time off