Executive Assistant

$50,333 - $53,261/Yr

Real Estate Construction - Harvey, LA

Full-time - Entry Level

Harvey, LA

About the position

VPG Enterprise is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the executive team. This role is essential for ensuring seamless office operations and effectively assisting executives on a daily basis, demonstrating exceptional administrative skills and a strong customer service orientation.

Responsibilities

• Manage executive calendars, scheduling appointments, and coordinating meetings.
• Serve as the first point of contact for internal and external communications for executive leaders, demonstrating excellent phone etiquette.
• Organize and maintain files, ensuring all documents are easily accessible and current.
• Prepare reports, presentations, and correspondence as required.
• Track and maintain company recertifications.
• Book travel arrangements for executives.
• Transcribe meeting minutes and coordinate with the CEO on biweekly newsletter topics.
• Facilitate internal and external meetings hosted by executive leaders.
• Support executive leaders with personal assistant tasks as needed to enhance productivity.
• Assist with research and development initiatives.

Requirements

• Minimum of 3 years of executive administrative support experience.
• Proficiency in calendar management and office management.
• Strong organizational skills and attention to detail.
• Excellent communication and customer service skills.
• Typing speed of at least 60 words per minute.
• Ability to handle confidential information with discretion.
• Familiarity with Microsoft Office suite and QuickBooks.

Nice-to-haves

• Prior experience in event planning and project coordination is a plus.

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Parental leave
• Vision insurance
• Life insurance