Executive Assistant

The Scientific Consulting Group - Gaithersburg, MD

Full-time - Entry Level

Gaithersburg, MD

Personal and Laundry Services

About the position

The Executive Assistant will provide comprehensive administrative support to the NIH Office of Data Science Strategy (ODSS) in Gaithersburg, MD. This role involves managing executive schedules, coordinating meetings, and ensuring effective communication within the team. The Executive Assistant will also handle procurement tasks, travel arrangements, and maintain various administrative databases, contributing to the overall efficiency of the office's operations.

Responsibilities

• Manage senior executive staff schedules and keep them informed of changes in a fast-paced environment.
• Coordinate and compile all meeting materials and ensure timely attendance of staff at meetings.
• Proofread, recommend, interpret, and implement internal administrative policies and procedures.
• Coordinate the preparation and processing of travel requests.
• Provide administrative, procedural, and informational resource support to staff.
• Guide staff on Federal guidelines and procedures related to travel.
• Maintain and update documentation, administrative databases, and spreadsheets for travel actions.
• Maintain databases for tracking, analyzing, and reporting travel.
• Update and maintain contacts database and shared calendars for multiple staff members.
• Coordinate the preparation of professional service orders, training requests, correspondence, reports, and various forms.
• Schedule meetings, workshops, and courses for staff, including logistical arrangements.
• Produce a wide range of documents and address various office needs such as word processing and report preparation.

Requirements

• Proven experience as an executive assistant or in other administrative roles.
• Strong organizational skills and ability to manage multiple priorities effectively.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with federal guidelines and procedures, especially related to travel.

Nice-to-haves

• Experience working in a government or research environment.
• Knowledge of data science or related fields.

Benefits

• Health insurance
• Paid holidays
• Flexible scheduling
• Professional development opportunities