Executive Assistant

$70,000 - $80,000/Yr

CAKE She Hits Different - Santa Ana, CA

Full-time - Entry Level

Santa Ana, CA

About the position

The Executive Assistant at CAKE She Hits Different will provide high-level support to the Founder of a dynamic cannabis company. This role involves managing complex schedules, coordinating travel, and facilitating communication across teams, all while maintaining a strong focus on customer service and attention to detail. The ideal candidate will thrive in a fast-paced environment and be comfortable navigating various social and professional settings.

Responsibilities

• Handle complex scheduling and coordinate meetings across global time zones for the Founder.
• Manage sensitive information with the highest level of discretion.
• Organize all aspects of domestic and international travel, including flights, hotels, and transport.
• Work closely with different teams to anticipate needs and adjust priorities to support the business.
• Coordinate large group meetings, offsite events, and ad-hoc projects, ensuring all details are covered.
• Serve as the point of contact, ensuring smooth information flow between teams and external partners.
• Handle a high volume of emails across multiple inboxes, ensuring timely responses.
• Assist with interviewing and onboarding senior-level hires.
• Be comfortable navigating music festivals, live events, and social environments with the Founder.
• Maintain a positive attitude and resilience to keep things moving despite challenges.

Requirements

• 1+ years of experience supporting a Founder or CEO.
• Hospitality experience is highly valued, especially in roles that emphasize customer service and meticulous attention to detail.
• Strong organizational skills with the ability to handle multiple tasks in a fast-paced environment.
• High emotional intelligence, diplomacy, and excellent communication skills.
• Proven ability to build and maintain relationships across cross-functional teams.
• Tech-savvy with proficiency in G-Suite; capable of creating polished presentations.
• Proactive, able to anticipate needs, and make decisions with minimal supervision.
• Experience handling sensitive information and working with high levels of discretion.
• Highly adaptable and agile, with strong problem-solving skills.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• 401(k)
• Paid time off