Executive Assistant

Fidelity National Information Services - Jacksonville, FL

Full-time - Entry Level

Jacksonville, FL

Publishing Industries

About the position

Every day, our teams innovate across the world of finance. We collaborate to work smarter, while making a difference. We believe in diversity and inclusivity, giving a voice to everyone on the team. And we celebrate our success together. If you want to make an impact in fintech, we'd like to know: Are you FIS? The Executive Assistant role will involve performing administrative duties for the executive and team to ensure timely responses and quick turn-around times. You will manage the schedule including arranging appointments, travel, meetings, expense management, conference calls, etc. This is a fast-paced and responsive team and they are looking for someone who is technically savvy. This role will be required to reside in Jacksonville, FL, as you will need to report into the office. As part of our efforts to drive organizational effectiveness and high performance, this role reports into the EA Center of Excellence. The EA CoE enables us to realize EA functional efficiencies through collaboration and community while increasing job satisfaction and providing EAs career development opportunities. Our Executive Assistants are critical for holding everything together and promoting efficient collaboration. You will participate in wide-ranging, confidential, and strategic tasks to support FIS's goals and take our company to the next level. We are looking for candidates who enjoy taking on new challenges and who excel at being mindful of details.

Responsibilities

• Communicate on behalf of the executive both internally and externally as needed.
• Make high-level contacts of a sensitive nature inside and outside the company.
• Exercise independent judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.
• Remain knowledgeable of corporate policy and function as the SME for the executive and team to interpret and apply corporate policy.
• Prepare, distribute, and maintain files related to executive as needed.
• Edit and review materials and communications on behalf of executive ensuring appropriate clarity, grammar.
• Work on problems of diverse scope where analysis of data requires evaluation of identifiable factors.
• Maintain executive(s) calendars - coordinating and scheduling meetings across multiple time zones.
• Coordinate complex domestic and international travel arrangements.
• Act as delegate for the executive(s) for routine items such as purchase orders, requisitions, and other internal systems.
• Monitor office supply inventory and reorder as needed.

Requirements

• Strong proficiency in MS Office - including Outlook, Teams, Word, PowerPoint, and Excel.
• 3-5 years professional experience supporting multiple senior level executives within and outside the company, as well as experience with customers, vendors, visitors, and other dignitaries (an advanced degree can be substituted for years of experience).
• Proven effectiveness in collaborating across teams and among executives building strong networks across the organization.
• Experience with calendar management of senior/executive leaders is required.
• Strong organizational, communication and interpersonal skills.
• Ability to maintain the highest levels of discretion and confidentiality.

Benefits

• Ample development resources to help advance your skills.
• Opportunities to face the biggest challenges in financial services and technology.
• The time to give back to local charities in your community.
• A collegial environment where collaboration, flexibility and respect are top of mind.